Undergraduate Organization Resources
This page is a reference tool for students in undergraduate organizations in the CS Department. I've created some processes to help ensure this year go smoothly for you and your organizations.
Note: You will need to log in to your browser with your cnetID and (UChicago) password to complete all forms linked on this page. If you are logged in with another Google account, you may need to log out of that account before proceeding. If you have trouble with permissions, you might try logging into the university's G Suite to ensure you are logged in with the right credentials.
Please feel free to stop by my office at any time!
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Food Orders
- This form should be completed for every order you need placed.
- Please be sure the contact info is correct in your request to ensure your delivery driver can contact you if needed. Your requests can be edited after submission, so if the contact changes be sure to update this in the form.
- For organizations that require the same order on a recurring basis, feel free to indicate this in the first form you submit. From then on, simply complete the form and say you'd like your usual order - no need to retype the order every time.
- Please try to give a week's notice for all requests.
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Room Reservations
- This form should be completed when you'd like to request to reserve a room in Crerar.
- If you'd like to reserve a room on a recurring basis you'll also need to indicate the frequency in your request.
- Note: Space in Crerar is highly limited. I will do my best to accomodate your requests, but there is a chance your requests won't be feasible.
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Sponsorship Reporting
Reporting your organization's sponsorship information, both accurately & promptly, is very important and will help to increase transparency and give you a better sense of your organization's budget. Be sure to follow these 2 simple steps when you receive a sponsorship:
- E-mail me the sponsorship invoice for Borja's approval
- Let me know (via e-mail, slack, or stopping by my office) how your sponsor will be paying (e.g. sending a check or via the online payment system)
With this information, I'll be able to make sure that your funds are transferred to your account. It does take significant time for deposits and transfers to be made, but I will update your organization when the funds have been received and ultimately transferred to your organization's account.
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Reimbursements
It is always best to check that your expense is in fact reimbursable before purchasing.
This step is extremely important because the University often has preferred vendors with contracts that can offer savings to your organization. This includes ride sharing companies!
If you would like to submit a reimbursement request, please follow these steps: